You want to move to a total paperless office but no matter how hard you try to achieve that goal, there are few things that will always require paper. XPaper PDF software along with Logitech io2 Pen may really ease your workflow. XPaper installs as a PDF printer driver on your Windows machine similar to Adobe Acrobat.

Here’s how it works: You compose a document in Microsoft Word (or just about any other software) and print it on a regular sheet of paper using any printer. Your clients then fill in the documents in their own handwriting using the Logitech pen. See demo.

Now instead of scanning this document, you simply connect the Logitech pen to your computer and the document(s) are instantly transferred in PDF format. There’s no need for a scanner and you really save time because you don’t have to scan ten different pages.

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Sumatra PDF is a very simple PDF viewer that I find to be faster than other programs like Adobe Reader (an 80MB app to read PDFs?) and Foxit. It may lack a lot of features compared to Foxit, but if all you want to do is quickly read a PDF after you’ve downloaded it, this is the program for you. You can download it here. It is also usable as a portable application, as it’s just one file with no external dependencies so you can easily run it from external USB drive.

After you have it installed, go to Start -> All Programs -> SumatraPDF and click on SumatraPDF. It might ask you if you want to make it the default PDF viewer, in which case you should say yes. If it doesn’t, you can go to File -> Make SumatraPDF a Default PDF Viewer.

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